Fleet Safety
eXpert · eXperienced · eXceptional
Sign InFree 15-Min. Audit
← All Services

FMCSA Audits & New Entrant Safety Audits — we represent you.

When the FMCSA letter arrives, most carriers freeze. We pick up the phone, respond to the investigator, assemble the records, and walk you through the audit. Calm, documented, and ready.

Urgent Audit Help
X3 Fleet Safety DOT Audit Ready badge
Types of Audits We Handle

Every FMCSA investigation category — from new entrant to non-rated.

  • New Entrant Safety Audit — the 12-month audit every new carrier faces under 49 CFR Part 385 Subpart D
  • Compliance Review — on-site or virtual review triggered by CSA scores, complaints, or crashes
  • Security Audit — hazmat carriers and passenger operations
  • Rapid Audit — triggered by poor BASIC scores or serious safety events
  • Non-Rated Audit — focused compliance checks without a full safety rating
  • Hazmat Audit — 49 CFR Part 397 specialized reviews
  • CSA Intervention — Warning Letter, Offsite Investigation, On-site Focused, On-site Comprehensive

What we do when the letter arrives

  1. Respond within 24 hours — acknowledge the investigator, set the schedule, preserve your rights
  2. Pre-audit file review — we audit you first, find the gaps, and fix what we can before the investigator looks
  3. Record production — assemble every document the investigator requests, formatted correctly
  4. Audit representation — we are with you hand-in-hand from start to finish — answering investigator questions, prepping you for every conversation, and keeping the file on track
  5. Follow-up & CAP — if findings are issued, we write the Corrective Action Plan and monitor closeout
The Six Factor Areas

What FMCSA actually reviews during a Safety Audit.

New entrants must pass every factor. We prepare documentation for all six, not just the paperwork the auditor mentions on the phone.

Factor 1 — General

Accident register, insurance, operating authority, MCS-150 filings.

Factor 2 — Driver

DQ files, MVRs, medical certs, CDL validity, PSP queries.

Factor 3 — Operational

HOS records, ELD compliance, supporting documents retention.

Factor 4 — Vehicle

Inspection, repair, maintenance records under Part 396.

Factor 5 — Hazmat

Training, shipping papers, placarding (if applicable).

Factor 6 — Accident

Crash register, preventability analysis, accident factor rate.

Don't wait — FMCSA response windows are short.

Missing the deadline turns a routine audit into a Conditional or Unsatisfactory rating. Get an X3 expert in your corner before you respond.

Contact the X3 Team